Physicians World Speakers Bureau

How long have you been in business?
	Physicians World was founded in 1972, making it one of the most experienced healthcare communications companies in the industry. We’ve been running speakers bureaus since 1990, again giving us deeply rooted expertise.
Who are your speakers bureau clients?
	A diverse group of large, medium, and small pharma. We support the device industry and have worked in animal health as well.
Any international experience?
	Yes indeed. We have fulfilled many speaker programs and advisory events in all continents. Except Antarctica.
We’re thinking about switching speakers bureau providers, now that our contract is coming to a close, but we’re a little anxious about making the transition smooth. Why should we have confidence that you can do this?
	We consider transparent, seamless transitions a core part of our enterprise. Since most companies are outsourcing their speakers bureaus, the great majority of our business spring from such switches. We will incorporate all your business rules and requirements, down to the dot on the last i. We understand that your customers—your speakers in particular—want no interruption of service, not even the perception of a shift.
How can I see your technology platform?
	Call us 201-553-8669 and we’ll set up a meeting. We can’t wait to show you how we can customize it for you.
You’re way out in New Jersey, and we’re in the Bay area. Our current speaker bureau vendor has a manager who sits right here on our premises. Would you be willing to consider doing that?
	Yes. This is a model we espouse. In fact, we’ve implemented it with fruitful results.
Do you develop speaker training materials and participate in on-site faculty training meetings?
	Yes. And yes. This is core work for us
We are a multi-platform shop. Does your technology work on Macs?
	Yes. And on PCs. And on all browsers currently on the market.
How about smart phone. Does your app work on an iPhone, for example?
	Yes. Reps can use their smart phones to register programs using out speakers bureau application.
I want a system that will let me run my own reports when I want them. Will your platform let me do this?
	Yes. When you want them, and how you want them.
We do our contracts differently from other companies I’ve worked at. We have about 40 different templates based on a whole range of parameters. We have astaggered schedules for annual recontracting. And we have speaker-specific clauses that populate event-specific contracts. Can you automate all of this?
	Yes. Core business.
We want to track audience against our prioritized target list. Actually, we want to track who gets invited, how they were invited, who RSVPs, how they respond, how they register (if they register in advance), and who attends uninvited. And I want to be able to log on to see this information real-time. A lot to ask. What parts of this can your system do?
	All of it.
We don’t want our physicians to have to mail in receipts for small expenses. Would your system let them do this online?
	Yes. You specify the threshold. Our system will allow it.
We work with several suppliers whom we would want to have access to our speakers bureau tool, at least to data that pertain to their programs and financials. Would you permit this access?
	This is part of the business. We happily grant access to any supplier (often our own friendly competitors in the medical communications business!) who needs it.
We have a database of restaurants (mostly) authorized for speaker programs. Can you house this data for use by our field force?
	Yes.
We are looking for a speakers bureau supplier who can also manage meetings hands on. Can you provide this service as well?
	Yes. In fact, we can manage this service from the stages of contracting for competitive rates with venues and enforcing non-compete clauses, to making full arrangements and guarantees and reconciling expenses.
We expect our speakers bureau supplier to negotiate savings for us on meeting venues. Does Physicians World do this?
	For many years running we have negotiated substantial saving based on volume and long-established relationships.

How long have you been in business?

Who are your speakers bureau clients?

Any international experience?

We’re thinking about switching speakers bureau providers, now that our contract is coming to a close, but we’re a little anxious about making the transition smooth. Why should we have confidence that you can do this?

How can I see your technology platform?

You’re way out in New Jersey, and we’re in the Bay area. Our current speaker bureau vendor has a manager who sits right here on our premises. Would you be willing to consider doing that?

Do you develop speaker training materials and participate in on-site faculty training meetings?

We are a multi-platform shop. Does your technology work on Macs?

How about smart phone. Does your app work on an iPhone, for example?

I want a system that will let me run my own reports when I want them. Will your platform let me do this?

We don’t want our physicians to have to mail in receipts for small expenses. Would your system let them do this online?

We work with several suppliers whom we would want to have access to our speakers bureau tool, at least to data that pertain to their programs and financials. Would you permit this access?

We have a database of restaurants (mostly) authorized for speaker programs. Can you house this data for use by our field force?

We are looking for a speakers bureau supplier who can also manage meetings hands on. Can you provide this service as well?

We expect our speakers bureau supplier to negotiate savings for us on meeting venues. Does Physicians World do this?